Fleet Operations Coordinator

Job Description

Job Summary:

Miro Trucking is looking for a detail-oriented Fleet Operations Coordinator to help manage the administrative and operational responsibilities of our vehicle fleet. This position involves working closely with drivers, dispatchers, mechanics, and management to ensure vehicles are properly maintained, documentation is up to date, and daily fleet activities are well organized. The ideal candidate is someone who can stay organized, communicate effectively, and identify potential issues before they affect transportation operations.

Tasks:

• Maintain records of company trucks, trailers, registrations, and insurance documents.
• Coordinate vehicle inspections and preventive maintenance schedules.
• Track maintenance requests and follow up on necessary repairs.
• Monitor vehicle availability and report fleet status to dispatch.
• Maintain mileage, fuel, and maintenance expense records.
• Communicate with mechanics, repair shops, and service providers.
• Organize vehicle-related paperwork and administrative documents.
• Assist with tracking operating expenses and identifying cost-saving opportunities.
• Prepare fleet activity and maintenance reports for management.
• Ensure required vehicle documentation is properly maintained.

Skills:

• Previous experience in fleet management, logistics, or administration preferred.
• Strong organizational and administrative skills.
• Good knowledge of Microsoft Office, especially Excel.
• Excellent communication and problem-solving abilities.
• Understanding of vehicle maintenance and transportation operations.
• Ability to manage schedules, records, and multiple responsibilities.
• High level of accuracy and attention to detail.